Application Leave Rules

Introduction:

Leave is a provision to stay away from work for genuine reasons with prior approval of the authorities. It may be granted for a casual purpose or a planned activity, on medical grounds or in extra-ordinary conditions.

Leave cannot be claimed as a matter of right. Accordingly, leave rules and norms have been categorized under various heads. Vacation and leave are governed by a set of rules and norms as laid down by the Government of India. The following leave rules and norms give details about the different types of leave and how they can be availed of. Certain rules are common to both faculty and non-faculty of the Institute. Certain rules and norms have been stipulated specifically with reference to faculty of the Institute. These rules should be used for the better understanding and utilization of the leave rules and norms and are only complementary and explanatory in nature and in no way meant to supercede the leave provisions of the Government of India.

**General Principles Regarding Grant Of Leave:

Right to leave

1. Leave cannot be claimed as a matter of #right and the leave sanctioning authority may refuse or revoke leave of any kind.
2. Leave sanctioning authority cannot alter the kind of leave due and applied for.
3. Leave will not be granted to staff under suspension.

Authority empowered to sanction Leave:

1. Applications for leave shall be addressed to the Board by the Director and to the Director/Registrar by the other members of staff.
2. Leave may be sanctioned by the Director or by a member of staff to whom the power has been delegated by the Director. Normally, the Registrar will regulate the leave accounts of the staff members (Faculty and Non-faculty)..

The Board may sanction leave other than Casual Leave to the Director. The Director can avail himself of Casual Leave on his own authority.

Commencement and termination of leave:

1. Leave ordinarily begins from the date on which leave as such is actually availed of and ends on the day preceding the date on which duty is resumed.
2. Saturdays, Sundays, Restricted Holidays and other Holidays or the vacation may be prefixed as well as suffixed to any leave, subject to any limit of absence on leave prescribed under each category of leave.
3. If any employee of the Institute resigns, he/she shall not be granted either prior or subsequent to his resignation, any leave due to his/her credit. Provided that the Director may, in any case, grant leave to an employee prior to his/her resignation if, in the opinion of the Director, the circumstances of the case justify such grant of leave.

Conversion of one kind of leave into another kind:

Leave of any kind taken earlier can be converted into leave of any other kind at a later date on an application within 30 days of joining duty after leave by the employee, and at the discretion of the leave sanctioning authority subject to adjustment of leave salary.

Rejoining duty on return from Leave on medical grounds

1. An employee who has been granted leave on medical certificate is required to produce a medical certificate of fitness before resuming duty.
2. Leave sanctioning authority may secure second medical opinion, if considered necessary.

Rejoining duty before the expiry of leave

Except with the permission of the authority, who granted leave, no member of the staff on leave may return to duty before the expiry of the period of leave granted to him.

Maximum periods of absence from duty:

1. No member of the Service shall be granted leave of any kind for at continuous period exceeding five years.
2. A member of the service who remains absent from duty for a continuous period exceeding five years other than on foreign service, whether with or without leave, shall be deemed to have resigned from the service.

General:

1. Leave should always be applied for and sanctioned before it is taken, except in cases of emergency and for satisfactory reasons.
2. Absence from duty after expiry of leave entails disciplinary action.
3. Absence without leave will constitute an interruption in service.
4. . A staff on leave should not take up any service or employment elsewhere without obtaining prior sanction of the competent authority.

Kinds of Leave:

The following kinds of leave shall be admissible to the members of the staff of the Institute.

1. Casual Leave. (CL)
2. Special Casual Leave.(SCL)
3. Special Leave
4. Earned Leave (EL)
5. Vacation (Only for academic staff)
6. Half Pay Leave (HPL)

Extra-ordinary Leave (EOL):

1. Hospital Leave
2. Paternity Leave
3. Adoption Leave
4. Maternity Leave
5. Leave Not Due (LND)

Casual Leave (CL):

1. Casual Leave is not earned by duty. A staff on CL is not treated as absent from duty. CL cannot be claimed as of right and is subject to a maximum of 8 days in a calendar year. In addition each employee will also be allowed to avail himself/herself of any two holidays from the list of Restricted holidays declared by the Government of India. CL can be combined with Special Casual Leave/Vacation/Restricted Holidays but not with any other kind of leave.
2. Saturdays, Sundays, restricted holiday and holidays, whether intervening, prefixed or suffixed, shall not be counted as Casual Leave.
3. CL should not be granted for more than 5 days at any time, except under special circumstances.
4. CL can be taken for half a day also.
5. LTC can also be availed during CL.
6. CL cannot be combined with joining time.
7. Officials joining during the middle of a year may avail of CL proportionately or to the full extent at the discretion of the competent authority.
8. Half-day's CL should be debited to the CL account for each late. attendance. However, late attendance upto one hour for not more than two occasions in a month can. e con ned by the competent authority, if convinced that it is due to unavoidable reasons.
9. Employees who have got only half day's leave at credit when applying for half-day CL for the afternoon of a day should ensure that they attend office the next day since CL can not be combined with EL. However, if due to sickness other compelling grounds he/she is not able to attend the next day combining with EL can be permitted as an exception.

Special Casual Leave (SCL)

Special Casual Leave, not counting towards ordinary Casual Leave, may be granted to a member of the staff when he/she is:

1. Summoned to serve as Juror or Assessor or to give evidence before a court of law as a witness in a civil or a criminal case in which his/her private interests are not at issue.
2. Deputed to attend a reference library of another Institute or conferences and scientific gatherings of learned and professional societies in the interest of the Institute.
3. Required to be absent for any other purpose approved by the Board of Governors.

Special Leave:

Special leave may be granted when a staff member wishes to attend conferences/seminars/symposia/practical training etc. in or out of India upto 15 days in a calendar.

Maternity Leave:

1. Maternity Leave may be granted to a female staff with less than two surviving children, for a period of upto 135 days from the date of its commencement.
2. Matemnity Leave may also be granted on full pay in cases of miscarriage including abortion, subject to the condition that the leave applied for does not exceed 45 days in entire service and the application for leave is supported by a medical certificate.

Adoption Leave:

A female member of the service on her adoption of a child may be granted leave of the kind due and admissible(including commuted leave without production of medical certificate for a period not exceeding 60 days and leave-not-due) upto one year subject to the following conditions:

1. The facility will not be available to an adoptive mother already having two living children at the time of adoption
2. The maximum admissible period of leave of the kind due and admissible will be regulated as under.

1. If the age of the adopted child is less than one month, leave upto one year may be allowed;
2. If the age of the child is six months or more leave upto six months may be allowed.
3. If the age of the child is nine months or more leave upto three months may be allowed.

Paternity Leave:

1. Male staff with less than two children may be granted 15 days Paternity Leave during the confinement of his wife for childbirth.
2. The Paternity Leave can be availed upto 15 days before or upto six months from the date of delivery of the child.